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  • Writer's pictureElla Rose

The ultimate checklist!

Planning a wedding is an exciting and joyous experience, but it can also be quite overwhelming with so many details to consider. From choosing the perfect venue to sending out invitations, there are numerous tasks to tackle. To ensure that nothing falls through the cracks, we've created the ultimate wedding checklist. Whether you're a meticulous planner or just looking for some guidance, this ultimate checklist will help you stay organised and on top of every aspect of your big day!


1. Set a budget!

The best way to start is by determining your wedding budget… This will guide all your planning decisions and help you allocate funds to different aspects of the wedding, such as venue, catering, attire, and decorations. Keep track of your expenses throughout the process to stay within your budget!














2. Create a timeline!

Once you have set a date for your wedding, work backwards to create a timeline. Break down the planning process into manageable tasks and assign specific deadlines to each… This will help you stay organised and ensure you have enough time to complete everything.






3. Choose the venue!

Choose a wedding venue that aligns with your vision and accommodates the number of guests you plan to invite. Consider factors like location, capacity, ambiance, and amenities. Book the venue well in advance to ensure you have secured your preferred date!





4. The guest list!

Compile a list of family members, friends, and loved ones you wish to invite… Determine the number of guests you can accommodate based on your budget and venue capacity. Send out save-the-date cards and follow up with formal invitations closer to the wedding date!










5. Hire vendors

Research and hire vendors for key services such as catering (Weddings On Samui happens to have some of the best caterers around!), photography, videography, florals, music, and transportation. Read reviews, compare prices, and schedule meetings with potential vendors to discuss your requirements. Make sure you sign contracts and pay deposits to secure their services sooner rather than later!


6. Attire & accessories

Choose your wedding gown, bridesmaid dresses, groom's attire, and accessories. Allow flexible time for alterations and fittings to ensure a perfect fit. Don't forget to consider outfits for the flower girls, ring bearer, and colour coordination of the outfits!


















7. The ceremony!

Decide on the type of ceremony you want, whether it's a religious ceremony or a civil one. Meet with your officiant to discuss the ceremony structure, vows, and any special rituals you wish to include. Coordinate with musicians or some of Koh Samui’s finest DJs for music during the ceremony!
















8. Plan the reception!

Choose a menu and catering style that suits your personality and budget! Decide on the cake design and flavours. Plan the layout, seating arrangements, and decorations for the reception venue. Select a playlist or provide song suggestions to the DJ or band. All of which Weddings On Samui can always handle for you!




9. Finalise details!

Confirm all bookings and reservations a few weeks before the wedding. Coordinate with vendors to ensure they have the necessary information and schedule for setup and breakdown. Create a detailed wedding-day schedule and share it with the wedding party and vendors.



10. Legal matters!

Don’t forget to get a marriage licence before the wedding! Familiarise yourself with the legal requirements for getting married in your jurisdiction. Discuss any pre-wedding counselling or paperwork with your officiant and or wedding planner!






11. Rehearsals!

Schedule a rehearsal to walk through the ceremony and make sure everyone is comfortable in their roles. Plan a rehearsal dinner to thank your wedding guests and close family members for their support and unconditional love!





12. Beauty and self care!

Weddings On Samui can book appointments with hairstylists and makeup artists for you and your bridal party. We can also book any pre-wedding beauty treatments such as facials, manicures, and pedicures. Anything to make the bride to be feel as pampered and rejuvenated as possible on your big day!





13. Wedding favours!

Select and order wedding favours for your guests as a token of appreciation for the support... Consider personalised gifts for the wedding party and parents of the couple…







14. Finalising!

Follow up with guests who haven't responded to your invitations, create a seating plan and Weddings On Samui will prepare place cards accordingly! Ensure that guests with special dietary requirements or mobility needs are accommodated and any issues must always be voiced to you wedding planner!





Planning a wedding involves numerous details and tasks that can seem overwhelming. By following this ultimate checklist, you can stay organised, ensure nothing is forgotten, and Weddings On Samui will take care of the rest! Remember, the most important thing is to cherish every moment of this special day with your loved ones. Happy planning and congratulations on your upcoming wedding!







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